DRAFT TIRRA General Meeting Minutes June 16, 2011 Present: 26 TIRRA members 2 non-members Call to order: 7:31 pm Meeting commenced with opening remarks from TIRRA President Ernie Hunter, welcome and a reminder that Roberts Rules of Order (revised 2004 ed )would be followed. 1.1 a. Call for request to read/review minutes from the AGM March 26, 2011(which had been posted) - no requests, Alex Rozewicz moved to adopt, seconded, carried 1.1 b. Call for requests to read/review minutes from the Executive meeting April 26, 2011 (which had been posted) no requests 1.1 c. Call for requests to read/review minutes from the Special meeting April 30, 2011 (which had been posted) no requests, Steve Frankel moved to adopt, seconded, carried. -Minutes of June 2 were read. Discussion arose regarding Sanitation issues addressed in June 2 minutes. Ernie directed discussion to be put off until the Sanitation committee presented it's report further in the current meeting agenda 2.Proposed TIRRA bylaw changes Denis G. read bylaw changes that were given notice of motion at the March 26 AGM. (listed in the AGM minutes) Discussion followed. Ernie Hunter moved that the proposed bylaw changes be accepted. Motion seconded and carried. 3. Correspondence 3.1 Letter from Joe Barry (CVRD) re: taxation bylaw proposal for garbage system read by Denis G. summary: bylaw process is waiting on approval from the Municipal Inspector; system would function under a $40,000 budget acquired through parcel taxation Discussion: where does the $40,000 cap come from? - the number of properties and the budget projections from current system operations TIRRA will do the best job for as little $$$ as possible; each year will present an operations budget. If money can be carried over from year to year, cost saving will be reflected in taxes levied. Should be a fairer system still reliant on volunteers? Volunteers are welcome but ideally the system will not rely on them as they are never guaranteed. Projected tax will be about $100 per parcel, about $50 less than current voluntary TIRRA fee. Maintain goal to repay monies borrowd from TIRRA general fund. 3.2 TIRRA letter to Ferries Commissioner (cc Minister of Transport, MLA, MP, etc) -drafted Denis G. with input from Ann K. Read by Denis G. summary: to express our collective concerns about increasing costs of ferry service and the impact it has on island residents, extended family, etc. 4. Treasurer's Report Treasurer Keven Galbraith presented a summary of finances. All in order (see budget spreadsheet). - auditor has recommended an application for Hst rebate which Kevin is following up on. May take 9 months but will perhaps receive for 2011 and almost definitely for 2012. Will save TIRRA approx. $2500 annually. Discussion: Ernie H. clarified that the rebate is directly connected to the garbage fund. Thanks were expressed to Kevin for his on-going hard work. 5.TIVFD presentation Fire chief Jeannine Caldbeck et al demonstrated a new fire prevention/damage minimization product available to home owners, the “Foam Fast” kit made by Scottie. This product is available at $140 + tax and can be used to protect home/property prior to evacuation from wild fire threat. Thanks were expressed to the TIVFD for their presentation and valuable community service. 6. Committee reports 6.1 Sanitation Committee report 6.1 a. Report was presented by committee chair Steve F. Highlights: resulting from April 30th Special meeting, the proposed parcel tax bylaw is now in the CVRD's court to move along the approval process. - on-going management issues include misuse of system (ie. Volume and content of waste). Discussion followed. 6.1 b. Motion to address management concerns about volume/content of waste: Sanitation committee member Ken Youds moved- "that the membership approve the implementation of miscellaneous solid waste charges to be levied at the site with regard to (1) users who have not paid the annual fee, (2) household garbage in excess of a reasonable volume, (3) large items and construction waste that are not "household” garbage. These charges will be subject to review and revision by the Executive based on advice from the Sanitation Committee. At this time the following charges are proposed as examples: $5 per bag (or equivalent volume) for any unpaid-up user, $5 per bag (or equivalent volume) for paid user for all bags or volume in excess of the equivalent of 2 household garbage bags, $25 per large item or per 9 cu. feet (or less) of waste that is not normal household waste. As part of this motion, it is further proposed that, at least on an interim basis, volunteers will attend the site during open hours to implement this policy and to train regular site personnel in the application of this policy." Motion seconded. Discussion followed, 1 opposed, 1 abstention, carried. 6.1 c. Renaming of sanitation committee Ken Youds moved that the Sanitation Committee name be changed to the "Solid Waste Management Committee". Motion seconded, 2 opposed,carried. 6.2 Transportation Committee Report Graeme S. presented the transportation committee report. Highlights: a letter will be drafted regarding gravel on Kenwood road 6.3 Ferry Committee Report Ann K. presented th ferry committee report Highlights: all MLA's had addressed ferry rates as a concern. Read Lextrums reponse to concerns. Commissioner will review Ferries Act and visit all communities dependent on system. Please keep giving feedback/input to process. 6.4 Cemetery Committee report Suzanne S. presented committee report. Highlights: Annual cleanup was successful. New area will be opened up. Green burial in planning stages. Please do not plant things in cemetery as they will be mowed unintentionally, and left items will be removed for ongoing maintenance. 6.5 Community Trail Committee Report Doreen L. was not present to offer report, however she had reported at Executive meeting June 2 (2011) that trails needed some clean up and she would head up that job. Ernie H. invited anyone interested in trail clean up to contact Doreen. 6.6 Islands Trust report Neither IT trustee was present to report. Ernie H. reminded TIRRA members of upcoming IT information meeting. Please watch bulletins/e-spokes for date/time. 7. New business 7.1 Can TIRRA advocate to have TIPC pave the ramp? If there is enough concern from TIRRA membership (Ernie H) 7.2 Public Safety - recent altercation at local marina and social dynamics at public spaces (ie community dock) Does TIRRA have a role in public safety/policing issues? Discussion: how to support community safety appropriately, no action transpired. 7.3 Concern about barbed wire on ground near ferry dock action: Ernie H. will address concern with relevant property owner Closing: Chief Caldbeck thanked TIRRA for the presentation opportunity and offered more similar educational presentations Steve F. moved to adjourn the meeting. Motion seconded and carried. Meeting adjourned at 9:20pm.