THETIS ISLAND RESIDENTS’ AND RATEPAYERS’ ASSOCIATION

ANNUAL GENERAL MEETING

March 16, 2006
Forbes Hall, Thetis Island

MINUTES

Meeting commenced at 7:30 p.m.

Chaired by Patrick Mooney, President

Approximately 31 members were in attendance

Approval of Minutes
Patrick Mooney asked if there were any changes or corrections to the minutes of October 20, 2005 that were posted on the information board and website.
MOTION made by Bob Ferguson, SECONDED by Veronica Shelford to adopt the minutes of October 20, 2005 as presented. Motion CARRIED.

President’s Report
Patrick Mooney read the President’s Report. Copies were provided to members in attendance and is attached and made part of these minutes. The Annual Report presented by the President will be published in the summer edition of the Quarterly and will stand as official notice of the Annual Report.

Treasurer’s Report
Due to the absence of Kevin Galbraith, Patrick Mooney reviewed year-end Financial Statements. As of December 31, 2005 there was $26,117.17 surplus in TIRRA’s year-end account, specifically $6,719.74 in the General Fund and $16,289.41 in the Garbage Fund. Year-end financial information as presented at the meeting is attached and made part of the minutes. Audited financial statements are with the accountant and should be available to the membership very shortly.
MOTION made by David Vickers, SECONDED by Cecilia Iness to accept the financial statements as submitted. Motion CARRIED.

Transportation
Ian Ralston reported that he attended a BC Ferry protest in Victoria. The two major issues that affect us are: 1.) Increase in fares; and 2.) A replacement of the current ticket booklet with an individual electronic fare card. Discussion followed.
MOTION: made by David Vickers, SECONDED by Barbara Williamson that TIRRA write a letter to Mr. Hann inviting him to attend a “Special General Meeting” on Thetis to discuss ferry issues and changes. Motion CARRIED.
Action: Graeme Shelford to organize an expanded transportation committee to draft a letter to Mr. Hann and invite him to a “Thetis Island Special Meeting” to hear BC Ferries’ plans for Thetis Island service. It was also suggested that we send a copy of this letter to our local MLA representative.

Community Trail
Community Trail Report prepared by David Steen and Doreen Lilley was distributed with meeting material and is attached to the minutes. David Steen stated that there was nothing more to report at this time. David Steen reminded those present that “Get to the Point” event will be held on Saturday April 15th at 10:00 a.m. Community participation was encouraged. Further information will be available later in the month.

Land Use and Environment
Environment - Ernie Hunter reported that mosquito control would probably be difficult this year due to the fact that access is denied to the marsh.
Land Use - Ernie is looking for general comments, issues, and concerns on land use. These comments will be compiled and hopefully solution to some of these issues will be resolved.
Action: Forward comments to Ernie Hunter.

Sanitation
Barbara Williamson reported that the garbage area is neater and cleaner and extended her thanks to Kevin Hughes who has put up a shed for school recycables. A reminder that recyclable items are to be brought to the garbage site on the first Saturday of the month only and not before. Large item removal will be scheduled for this summer. One to the garbage bins will be replaced as the base has rusted. At the present time we have room for one more garbage bin and we will wait to see if it is needed before ordering one. We are presently outgrowing our garbage site and further study will be considered regarding this issue. Barbara mentioned that garbage contract was negotiated on a three-year basis with automatic renewal for another 2 years thereafter.

Correspondence
Veronica Shelford reported that only a couple of letters were written this last year.

Bylaws
Tooner Knowles was absent. There are no amendments recommended to the existing Bylaws.

Cemetery
Lorrie Wood was not present. Report distributed with meeting material and made part of the minutes.

Old Business

Bulletin Boards, John Stadt has been coordinating work on the new bulletin boards with Capernwray. TIRRA and Island Trust will make a contribution to Capernwray for the bulletin boards. Pat Mooney stated that we neglected to obtain a building permit for the new bulletin boards. Pat Mooney will follow-up with the building inspector to obtain the necessary permit.

Ruth Rebain, Mary Forbes and Lorrie Wood have designed the community information sign; sample of this sign was displayed at the meeting. This sign, in a larger format will be displayed on the new bulletin board when completed.
MOTION made by Vernonica Shelford, SECONDED by Phoebe Spurgin to accept the community sign as presented. Sign to be formatted to fit new bulletin board. Motion CARRIED.

Ruth Ferguson brought up the issue that the island map posted on the bulletin board needs updating. An updated map and property owner list will be created shortly. The list will be computerized for easier updating.

New Business

Barbara Williamson asked if the phone wheel is still needed. Phoebe Spurgin stated that some people do not have access to a computer, therefore, it is still needed to obtain important information. Barbara will find out who still wants to be on the phone wheel; Veronica Shelford suggested that we find out by means of a mail drop, and will help to set this up. Further study will be conducted.

Nomination of Executives and Committee Chairs for 2006

Graeme Shelford, Chairman of the Nominating Committee, presented the nominations for Executives and Committee Chairs for 2006.

The sole nominations for the Officers were:

President: Past President: Vice President: Treasurer: Recording Secretary: Corresponding Secretary:

Patrick Mooney Graeme Shelford John Stadt Kevin Galbraith Ann Keir Veronica Shelford

Therefore these Officers are declared elected.

The sole nominees for Standing Committee Chairs were:

Bylaws & Membership: Transportation: Sanitation: Land Use & Environment: St. Margaret’s Cemetery: Community Trails:

Tooner Knowles Graeme Shelford Barbara Williamson Ernie Hunter Lorrie Wood Doreen Lilley and David Steen (Co-Chairs)

Therefore these Committee Chairs are declared elected.

Other Business
Dennis Culver brought up the issue regarding pedestrian and bicycle traffic congestion and safety issues, in particular close to ferry terminal and marinas. Discussion followed. It was concluded that perhaps proper public education by the camps and Capernwray would be helpful, as well as ensure that roadside be kept mowed by the Highway Department. Pat Mooney will investigate further to see if any other measures would be advisable.

Adjournment
MOTION made by Ruth Ferguson, SECONDED by Cecilia Inness to adjourn the meeting. Motion CARRIED.

The AGM was adjourned at 9:05 p.m.

Submitted by Lucy Mooney, Acting Secretary

 

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